Job description drafts
Drafts the job description and advert from the hiring manager's brief and your levels.
Greenhouse
Google Docs
People & HR agent library
Agents for every part of the people team.
Each of these is a sub-agent of your People agent: built from the work your people already do, approved by its owner, and run under the vault's controls. They take on the admin; every decision about a person stays with a person.
- Parent agent
- People agent
- Example sub-agents
- 39
- Workflows
- 6
01 · Workflow
Recruiting
The admin around hiring, so recruiters and hiring managers spend their time on candidates.
Shortlisting for a person to decide
Summarises each application against the role's must-haves and groups them for the hiring manager to review.
Interview scheduling
Finds times that work for the panel and the candidate, books rooms and sends the invites.
Google Calendar
Interview kits
Prepares questions and a scorecard for each panel member from the role's criteria.
Scorecard chasing
Chases panel members for their scorecards and collects them before the debrief.
Slack
Candidate updates
Keeps candidates told where they stand, in your tone, at every stage change.
Gmail
Offer letter drafts
Drafts the offer letter from the approved offer and your template, ready for HR to check and send.
Workday
DocuSign
Reference requests
Sends reference requests, chases referees and collates the replies for HR.
02 · Workflow
Onboarding
A new starter ready on day one, without a spreadsheet of tasks chased by hand.
New starter paperwork
Sends the contract and collects bank, tax and emergency contact details, and checks nothing is missing.
Personio
Right-to-work checks
Collects right-to-work documents and prepares them against the Home Office checklist for HR.
Google Drive
Account and equipment requests
Raises the laptop order and system access requests for the starter's role, and tracks them to done.
Jira Service Management
Okta
Onboarding packs
Builds a starter's pack from their role, team and location: policies, contacts and first reads.
BambooHR
Notion
First-week plans
Drafts a first-week plan with the manager's priorities and books the welcome, buddy and team intros.
Starter check-ins
Asks starters how they're getting on at day 7, 30 and 90, and passes concerns to their manager.
Probation reminders
Reminds managers ahead of probation review dates and drafts the review form.
03 · Workflow
Employee questions
Answers people can trust, taken from your own policies and records.
Policy answers
Answers questions about your policies with a link to the exact paragraph it used.
Microsoft Teams
Leave and absence queries
Tells people their balance, how to book and who approves, from your HR system.
Benefits questions
Explains benefits, eligibility and how to enrol, from your benefits guide.
Payroll query routing
Collects the details of a payroll query and sends it to payroll with everything they need.
Employment letters
Drafts employment confirmation, mortgage and visa letters from HR records.
HR request triage
Logs HR requests from chat or email, sorts them by type and routes them to the right person.
04 · Workflow
Performance & pay
Keeping the review and pay cycles on time, with managers doing the judging.
Review reminders
Tells managers and reports what's due in the review cycle and chases what's late.
Lattice
Feedback summaries
Collects the feedback a manager has asked for and summarises themes, with the source of each.
Objective check-ins
Asks people for a short update on their objectives each month and shares it with their manager.
1:1 agenda prep
Drafts a 1:1 agenda from open actions, objectives and recent wins.
Calibration prep
Collates review ratings and the evidence behind them into the calibration sheet.
Google Sheets
Pay review prep
Prepares pay review sheets with current pay, bands and budget for managers to fill in.
05 · Workflow
Offboarding
A clean exit: nothing left switched on, nothing walking out of the door.
Leaver checklists
Builds the leaver's checklist and chases each owner until it's done.
Asana
Access removal requests
Raises removal requests for every system the leaver can reach, timed to their last day.
Equipment return
Arranges the laptop and equipment return and tracks it until it arrives.
Final pay inputs
Gathers holiday balance, notice and deductions into the final pay instruction for payroll.
Knowledge handover
Asks the leaver about their open work and writes a handover for their manager.
Exit interview themes
Summarises themes from exit interviews across the quarter for the people lead.
Google Forms
06 · Workflow
HR admin & compliance
The records, letters and reports the people team owes, kept current without a quarter-end scramble.
Headcount reporting
Reports headcount, starters, leavers, turnover and absence each month by team.
Contract change letters
Drafts letters for changes to role, hours or pay from the approved change.
Absence trigger alerts
Flags absence that meets your policy's review triggers for the manager and HR to look at.
Mandatory training tracker
Tracks required training, such as data protection and health and safety, and chases what's overdue.
Gender pay gap figures
Prepares the gender pay gap figures from payroll data in the government's reporting format.
Excel
Handbook review reminders
Reminds policy owners when handbook policies are due for review and tracks the changes.
No sub-agents match . Discovery finds the jobs your team actually does, so yours will likely include ones not listed here.
Examples of what discovery typically turns into. Your library is built from the work your own team does, so names, triggers and connectors will differ.
How a library agent becomes yours
From the way your team works today to an agent in the vault.
01 · Discover
We find who does this work today.
Read-only access to your tools' audit logs shows where AI is already doing people & hr work, and who is behind it. Nothing is installed on laptops.
02 · Interview
A short interview with the person.
They talk or type through how the job runs today. The output is a written spec: trigger, steps, tools, data and owner.
03 · Vault
Tested, approved, live in the vault.
The sub-agent is test-run on real data, its owner approves it, and it joins the People agent under the vault's controls.
People ask the parent agent where they already work, in Slack, Teams, Claude or ChatGPT: @People agent draft the first-week plan for Priya, starting Monday in Finance
Controls
The controls people teams ask about first.
Every sub-agent runs in the agent vault, with an activity log of every run, versions that need approval, and run history kept for 30 days.
- People decide about people. Sub-agents summarise, schedule and draft. Shortlists, offers, reviews and anything sensitive go to a named person.
- Personal data handled on company terms. Agents read your HR systems through company connectors, in the region you set. Personal data in outputs can be tagged and held for review.
- Every access is on the record. The activity log shows every run, which records it read and who approved the version that ran.
FAQ
Questions from people teams.
Does the agent make hiring decisions?+
No. A shortlisting sub-agent summarises applications against the criteria you set, so a person can review them faster. A person reviews every candidate and makes every decision.
Is this a fixed set of agents we switch on?+
No. These are examples of what discovery typically finds in people teams. Your library is built from the work your own team already does.
Who can see what an agent read?+
Owners and admins can see each run in the activity log: which systems it touched, what it produced and which version ran.
Keep reading
Related.
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